York Pride GDPR Policy
Last updated: 1st May 2025
York Pride is committed to safeguarding the privacy and personal data of everyone who engages with us — including volunteers, performers, traders, parade participants, sponsors, partners, and the wider community.
This policy outlines how we collect, store, use, and protect personal data in line with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
1. What Data We Collect
We may collect personal data including (but not limited to):
- Full names
- Email addresses and phone numbers
- Accessibility needs
- Emergency contact information
- Images and video footage
- Payment details (via secure platforms)
- Social media contact information
2. How We Collect Data
Personal data is collected through:
- Website contact forms and application forms
- Google Forms
- Email correspondence
- Direct messages on social media platforms
- WooCommerce (for merchandise or donations)
3. How We Use Your Data
We only use your personal data for the purposes for which it was provided, including:
- Managing festival and parade participation
- Contacting traders, volunteers, and performers
- Meeting safety and operational requirements
- Responding to enquiries and requests
- Managing merchandise or donation transactions
We do not use your data for automated decision-making or profiling.
4. Data Sharing
We do not sell your data or share it with third parties for marketing.
Where necessary, data may be shared with trusted third parties directly involved in delivering York Pride safely and effectively — for example:
- With the Safety Advisory Group (SAG) as part of our statutory event planning
- With contractors providing welfare, security, or infrastructure
- With medical or emergency services, when required
Only relevant data is shared, and only with those who need it for operational purposes.
5. Who Has Access to Your Data
Access to personal data is restricted to York Pride trustees, directors, and members of the relevant teams (e.g. festival, parade, volunteer coordination) involved in the specific project or task.
6. Data Retention and Removal
Data is stored only for the duration necessary for the project it was collected for. For example:
- Volunteer or trader information is retained annually to allow follow-up, then securely deleted.
- If explicit consent is provided at the point of data collection, data may be stored longer for future engagement.
You may request deletion or access to your data at any time by contacting:
info@yorkpride.org.uk
7. Your Rights
You have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Object to or restrict certain types of data processing
- Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your rights have been breached
To exercise any of your rights, email: info@yorkpride.org.uk
8. Cookies and Website Tracking
York Pride’s website uses cookies to enhance user experience and for basic analytics.
Our website is built on WordPress and uses WooCommerce for online transactions.
You can adjust your browser settings to control or disable cookies.
9. Changes to This Policy
We may update this policy occasionally to reflect changes in law or operations.
Please check our website for the latest version.